Hartford Charter Bus Prices
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| 50 to 56 Passenger Charter Bus | $180 – $500+ | $1,800 – $3,800 | $6.00 – $9.95 |
| 40 to 50 Passenger Charter Bus | $170 – $480+ | $1,700 – $3,565 | $6.00 – $9.95 |
| 25 to 35 Passenger Minibus | $150 – $450+ | $1,610 – $3,465 | $4.00 – $9.95 |
| 20 to 24 Passenger Minibus | $150 – $440+ | $1,610 – $3,365 | $4.00 – $8.95 |
| 15 to 18 Passenger Minibus | $150 – $430+ | $1,520 – $3,255 | $4.00 – $7.95 |
| Entertainer Coach | $315 – $550+ | $3,000 – $5,000+ | $6.00 – $9.95 |
| Yellow School Bus | $145 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
| Shuttle Bus | $155 – $450+ | $1,520 – $3,655 | $6.00 – $9.95 |
Hartford Party Bus Prices
| Type of Party Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| Small Party Bus (10 to 20 Passengers) | $180 - $450+ | $200 - $470+ | $1,000 - $2,900+ |
| Medium Party Bus (20 to 40 Passengers) | $200 - $500+ | $220 - $500+ | $1,200 - $3,500+ |
| Large Party Bus Rental (40 to 50 Passengers) | $250 - $500+ | $240 - $520+ | $1,500 - $3,900+ |
| Mercedes Sprinter Party Bus | $160 - $400+ | $180 - $450+ | $1,000 - $3,900+ |
* Prices may vary greatly in your city and state. Due to the impact of COVID-19 and inflation, all rental prices shown are past estimates. Actual pricing may be significantly higher depending on availability and location. To get real-time pricing, call us 959-248-3010 or use our online quote tool.
How Much Does a Charter Bus Rental Cost?
The most common charter bus rentals generally cost $1,800–$3,800 per day depending on type of bus, passenger count, trip length, and amenities. For example, a 56-passenger charter bus with undercarriage storage, overhead luggage racks, power outlets, WiFi, and onboard restrooms will be priced higher than a 47-passenger coach with basic seating. You’ll often pay by the mile for out-of-town journeys (like $8–$12/mile round-trip from Hartford to Boston), and by the hour (around $200–$375/hr) for local shuttles around Downtown or the Asylum Hill area. Minimum booking times usually apply, but if your plans are unusual, just ask—we’re happy to work with you to find the perfect bus at the right price.
How Much Does a Party Bus Rental Cost?
Party bus pricing starts at $170–$450 per hour with 4-6 hour minimums, or about $1,400–$2,600+ per day. Most party buses seat anywhere from 10 to 50 passengers, though we can accommodate larger groups with multiple vehicles. These come fully loaded with hardwood floors, wraparound leather benches, LED lighting, built-in bars, Bluetooth audio, TVs, and more. Weekend nights and peak seasons like UConn football games at Rentschler Field or Foxwoods Casino runs may see higher demand and rates. For the best availability and lowest price, try booking your party bus as early as possible!
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Call Now: 959-248-3010What Factors Influence Charter Bus Rental Pricing?
No two trips are alike, so there’s no universal price sheet. Several variables go into every quote, including bus size, trip distance, travel dates, itinerary complexity, and special amenity requests. Use our chart below for ballpark figures, then call 959-248-3010 for the most accurate estimate tailored to your group’s exact needs.
Distance and Duration of Your Trip
Perhaps the biggest factor affecting your quote is how far and how long you need transportation. For quick transfers between Bradley International Airport and the Connecticut Convention Center, you’ll typically pay an hourly rate (with a 5-hour minimum). Full-day excursions or multi-day tours—like bringing students from Hartford to Mystic Seaport and back—will be quoted by the day. If you’re planning a long-distance round-trip outside the state (such as Hartford to New York City), pricing is commonly calculated per mile. We make sure you only pay for the time you actually use the bus, so let us know your schedule and we’ll build a custom package.
The Time of Year
Some months are busier than others—and just like airlines or hotels, charter bus costs fluctuate based on demand. Spring and early summer tend to be peak season across Connecticut due to proms, graduations, weddings, and school field trips. Fall weekends also fill up fast with college sports and leaf-peeping tours to places like Talcott Mountain State Park. If you’re traveling during these high-demand periods, booking several months in advance will lock in the best rates and ensure you have plenty of options.
The Day of the Week
Weekends almost always cost more than weekdays, especially for party buses. Saturday night packages for bachelor/bachelorette parties or brewery crawls around Hartford’s nightlife hotspots (like Little River Restoratives and Republic at The Linden) are in high demand year-round. If your group can travel midweek, you’ll not only save money but also have greater flexibility in choosing your preferred vehicle and amenities.
Your Starting and Ending Locations
Your pickup and drop-off points matter because your bus begins and ends its journey at our garage. If your itinerary starts far from Hartford, we’ll need to include “deadhead” mileage—the distance the bus travels empty to reach your group—in your quote. For example, a pickup in Torrington with a return drop-off in New Haven will cost more than a round-trip that starts and ends downtown. To minimize extra charges, try to keep your route as direct as possible or arrange for convenient central meeting spots.
Your Bus Type and Size
Larger vehicles with more amenities come at a premium price. A full-size charter bus seating up to 56 passengers offers features like reclining seats, climate control, reading lights, power outlets, WiFi, TV monitors with DVD players, and even onboard restrooms—perfect for long hauls or transporting sports teams with lots of gear. Smaller minibuses (15 to 35 passengers) provide comfort for shorter trips without unnecessary extras, making them ideal for corporate shuttles or wedding transportation between venues like The Society Room of Hartford and nearby hotels. Party buses, designed for celebrations, include luxury touches such as dance poles, color-changing lights, and surround sound systems. When choosing a bus, consider both your group’s headcount and must-have amenities to avoid paying for unused space or features.
Tolls and Parking
While your base quote covers the cost of the bus, fuel, and mileage, it does not include tolls, parking fees, or permits required during your trip. These expenses vary depending on your destinations. For instance, if your itinerary includes stops at popular spots like XL Center or Bushnell Park, you may need to budget for city parking rates—often $30–$60 per day for oversized vehicles. If traveling on highways with tolls (such as the Massachusetts Turnpike en route to Boston), those charges are added to your final bill. Always check each venue’s website or contact their staff ahead of time to confirm parking arrangements and reserve spaces if necessary. Planning ahead prevents last-minute charges and ensures smooth access everywhere you go.
Booking Timing
Just like airfare, charter bus prices are lowest when booked early. Reserving your bus six months ahead secures the best rates, especially for large events or during busy seasons. Last-minute bookings (within 72 hours) may still be accommodated, but expect limited availability and higher costs due to increased demand. Early planning also gives you more choices in bus types, sizes, and amenities, ensuring your group gets exactly what it needs without compromise. If your dates are flexible, ask about off-peak discounts or special promotions that could further reduce your total cost.
Cost Saving Tips to Consider
To maximize value while staying within budget, consider these strategies: Choose the smallest bus that comfortably fits your group—fewer empty seats mean lower rates. Schedule travel during weekdays or off-season months to take advantage of reduced pricing. Combine multiple small groups into one larger bus rather than booking separate vehicles. Limit extra stops and keep your route efficient to minimize additional mileage charges. If possible, split expenses among all passengers so each person pays a fair share. Finally, book as early as possible to lock in current rates before they increase. Our team at Bus Rental Company Hartford is here to help you customize an affordable package tailored to your specific needs!
Ready to Get Started?
Now that you know what goes into calculating bus rental prices, getting an instant quote is easy. Simply call Bus Rental Company Hartford at 959-248-3010 or fill out our online form with your trip details (dates, headcount, pickup/drop-off locations, and preferred amenities). Our reservation specialists are available 24/7 to answer questions, compare options, and provide transparent pricing with no extra fees. Whether you’re organizing a school field trip, corporate shuttle, wedding party, or anything in between, we make group transportation simple, reliable, and cost-effective across Connecticut.
